Publishing Ethics Guidelines

Publishing Ethics Guidelines
of "Rail Vehicles/Pojazdy Szynowe" scientific journal

The Editorial Board of the "Rail Vehicles/Pojazdy Szynowe" journal takes care of the high quality of published materials and takes action against neglect of publication standards. All parties involved in the publication process: the author, the editor, the reviewer and the publisher are required to adhere to ethical standards in scientific publications.
The following principles are based on the recommendations of the COPE Committee on Publication Ethics contained in the Code of Conduct and Best Practice Guidelines for Journal Editors and COPE Ethical Guidelines for Peer Reviewers.

The Responsibilities of Authors

  1. Authorship of the article published in the journal "Rail Vehicles/Pojazdy Szynowe" should be limited to those people who have made a significant contribution to the concept and implementation of research and the interpretation of the published research results. Before submitting an article to the editor, make sure that all authors have been indicated and approved the final version of the text. Authors are obliged to indicate the contribution of individual persons to the creation of the text.
  2. Duplicating publications, plagiarism, fabrication of data, false list of authors, ghost authorship, conflict of interest constitute a manifestation of scientific misconduct and violation of ethical standards. We deal with a false list of authors when the name of the researcher who made a significant contribution to the publication was not mentioned or was not included in the acknowledgments included in the publication. Ghost authorship occurs when persons’ participation in the research is negligible or did not take place at all, and yet they were given as the authors/co-authors of the publication.
  3. The authors should disclose all sources of funding for projects in their work, contributions from research institutions, associations and other entities, and any material conflicts of interest that may affect its results or interpretation. It is unethical to provide false or knowingly wrong information.
  4. The authors of the article published in the journal "Rail Vehicles/Pojazdy Szynowe" should not publish materials describing the same research in more than one journal or original publication (duplicate publication). Submitting the same work to more than one editorial office at the same time is unethical and is not allowed. It is also considered unethical to submit a scientific article that is a translation of the published text.
  5. If, after submitting the article in "Rail Vehicles/Pojazdy Szynowe", the authors discover an error or inaccuracy in the text, they are obliged to immediately notify the editors of this fact.
  6. The authors should ensure that the names of the authors cited in the work and/or excerpts from the works of the cited works are properly described.
  7. Any violations of the above-mentioned ethical standards constitute grounds for rejection of the article from the journal "Rail Vehicles/Pojazdy Szynowe".

Authorship and the Use of AI or AI-Assisted Technologies

Rail Vehicles/Pojazdy Szynowe Editorial follows the Committee on Publication Ethics (COPE) position statement when it comes to the use of Artificial Intelligence (AI) and AI-assisted technology in manuscript preparation. Tools such as ChatGPT and other large language models (LLMs) do not meet authorship criteria and thus cannot be listed as authors on manuscripts.

In situations where AI or AI-assisted tools have been used in the preparation of a manuscript, this must be appropriately declared with sufficient details at submission via the cover letter. Furthermore, authors are required to be transparent about the use of these tools and disclose details of how the AI tool was used within the "materials/methods" section, in addition to providing the AI tool’s product details within the “Acknowledgments” section.

Authors are fully responsible for the originality, validity, and integrity of the content of their manuscript, including any material contributed by AI or AI-assisted tools, and must ensure, through carefully review, that this content complies with all Rail Vehicles/Pojazdy Szynowe publication ethics policies. Rail Vehicles/Pojazdy Szynowe Editorial reserves the right to request further information, and editorial decisions will be made in line with Editorial Process.

The Responsibilities of Reviewers

  1. A reviewer who is unable to review the manuscript at all or within the prescribed deadline should immediately inform the Editorial Board of the journal "Rail Vehicles/Pojazdy Szynowe" about it.
  2. Reviews should be made objectively, in line with ethical standards, based on scientific arguments. Personal critique of the author is considered inappropriate.
  3. All reviewed papers are treated as confidential documents. They should not be shown to other people, they should not be discussed outside the Editorial Board. Nor can they be used for personal gain by the reviewer.
  4. All reviews of the papers in the journal "Rail Vehicles/Pojazdy Szynowe" are anonymous. The editors do not share the authors' data with the reviewers.
  5. Reviewers should not review works in relation to which there is a suspicion of a conflict of interest resulting from a relationship with the author, company or institution.
  6. The reviewer should inform the Editorial Board of the journal "Rail Vehicles/Pojazdy Szynowe" about the breach of ethical standards by the author of the text, including any significant similarity, partial overlapping of the content of the reviewed work with any other published and known work, or about suspected plagiarism, ghost authorship or a false list of authors.

The Responsibilities of Editors

  1. The decision whether the submitted article will be published is made by the editor-in-chief. The decision to publish the article in the journal "Rail Vehicles/Pojazdy Szynowe" is based on the reviews and opinions of the Editorial Board in agreement with Scientific Board.
  2. In the process of deciding whether to accept or reject a given scientific text, it is important to be consistent with the thematic scope (profile) of the journal, not the author's origin, affiliation, nationality, ethnicity, political views, gender, race or religion.
  3. Editors do not disclose data about authors to reviewers or data about reviewers to authors.
  4. Information obtained in the process of evaluating the publication, as well as rejected articles or their fragments, may not be used in own research by Editorial Board members or reviewers without the express written consent of the author.
  5. The Editorial Board of the journal "Rail Vehicles/Pojazdy Szynowe" does not appoint persons who are in direct reporting to the authors of the texts or in other direct personal relationships (conflict of interest) as reviewers.
  6. The editor-in-chief is obliged to comply with the current legal status in the field of defamation, infringement of copyright and plagiarism.
  7. The receipt by the editors of information about violations of ethical standards by the author of the text, including any significant similarity, partial overlapping of the content of the reviewed work with any other published and known work, or about the suspicion of plagiarism, obliges the editor-in-chief to undertake actions aimed at verifying the merits of the allegations presented.
  8. In the event that the author of the text violates the ethical standards (regarding e.g. duplicate publication, plagiarism, fabrication of data, false list of authors, ghost authorship), the editor-in-chief is obliged to:

  • reject the text,
  • collect full documentation with evidence material,
  • inform the authors about the outcome of the procedure and the Editorial Board's actions,
  • contact the authors’ institution and inform their superiors and/or other persons responsible for supervision over the research,
  • inform the reviewer about actions taken.
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